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System Blueprint

Student Affairs Process Catalog

Comprehensive architectural mapping of the 12 core life-cycle processes within the OUK Student Affairs Module.

01

System Access & Identity

Authenticated entry and session management.

  • Single Sign-On (SSO) Authentication
  • Role & Status Validation Logic
  • Context-Aware Dashboard Rendering
02

Profile & Eligibility

Master profile system and gating logic.

  • Identity & Bio-data Verification
  • Eligibility Calculation (Academic/Conduct)
  • Profile Completion Flow Gating
03

Work Study Program

Student employment and payroll lifecycle.

  • Budgetary Setup & Post Requests
  • Job Posting & Automated Screening
  • Digital Timesheets & Payroll Integration
04

Counselling & Services

Wellness and career advisory management.

  • Service Selection (Wellness/Career)
  • Multi-Mode Appointment Scheduling
  • Session Delivery & Feedback Loop
05

Student Disciplinary

Case management and conduct enforcement.

  • Incident Reporting & Classification
  • Hearing Panels & Evidence Management
  • Sanction Tracking & Compliance Audit
06

Clubs & Societies

Engagement and organizational oversight.

  • Club Registration & Advisor Approval
  • Leadership & Membership Management
  • Event Proposals & Expenditure Tracking
07

Students’ Union Operations

Governance and advocacy tracking.

  • Policy & Governance Management
  • Advocacy Issue Tracking & Resolution
  • Union Budgeting & Communication
08

Election Management

Secure democratic processes.

  • Candidate Eligibility Verification
  • Register Generation & Campaign Audit
  • Secure Voting & Certification Logic
09

Transcripts & Verification

Secure document access and sharing.

  • Automated Request & Verification
  • Secure Access Link Generation
  • Third-party Validation Portal
10

Finance & Payments

Internal module financial oversight.

  • Inter-Departmental Budget Review
  • Payment Vouchers & Authorization
  • Real-time Financial Reporting
11

Notifications & Comms

Event-driven alerting system.

  • Automated Status-Change Alerts
  • System-Wide Global Announcements
  • Multi-Channel Notification Rules
12

Governance & Compliance

System-wide integrity controls.

  • Role-Based Access Control Audit
  • Cryptographic Activity Logging
  • Data Integrity & Recovery Chains